If you’ve been putting off delegating work to a virtual assistant because you think it will be a hassle, this post is for you. It’s time to delegate your routine tasks and focus on what matters most to your business. But which tasks should you outsource? And how do I make sure my virtual assistant does what I want them to do?
We’ve compiled everything you need to know about successfully delegating work with the help of a virtual assistant. From important questions to consider before hiring one, tips for managing your VA, and how to get more things done with less effort, we cover all the bases in this guide.
1) Identify What You Want To Outsource
2) Define Your Needs
3) Choose A Virtual Assistant
4) Establish Clear Communication
5) Create A Detailed Work Agreement
6) Set Expectations For The Virtual Assistan
Virtual assistants are people that work remotely for you. Essentially, a VA takes on tasks that would be traditionally handled by a full-time or part-time employee working in your office.
A virtual assistant may help you with anything from administrative duties to running errands to doing data entry. The key is that they do not physically work in your space, but rather provide services remotely as required.
– What tasks will my VA do?
– How long should my VA work each day?
– Will the VA need to work on weekends?
– Will I need to provide tech equipment or software for my VA?
– How much will the VA cost me, and how often will they invoice me for payment?
It’s important to lay everything out in the beginning to avoid misunderstandings and miscommunication. A detailed work agreement should include specific instructions about what will be accomplished, how deadlines are determined (e.g., start date or ongoing), and what you can do if things don’t go as planned.
For example, your VA might be taking care of social media for your business. You can make it clear in the work agreement that their social media posts will need to be approved by you before they are sent live, or that they will need to consult with you before posting anything at all.
If you have specific standards or guidelines for how work should be presented, make sure they are communicated to the virtual assistant. Use a shared document to record these standards and update them as they change.
If your project has a tight deadline, make sure your virtual assistant is aware of it from the start. If you use project management or online collaboration tools, your VA will always be aware of how much time is left on the project.
The entire purpose of delegation is to help you save time! Avoid micromanaging your virtual assistant’s work efforts. They will be fine if your instructions and objectives are clear. Instead of micromanaging, focus on tasks that only you can complete.
Remember that your virtual assistant is a highly skilled and experienced worker. They may have some fantastic ideas for improving processes and increasing your company’s productivity. Ask for their feedback, and you’ll be surprised at how much useful information you’ll receive!
In the early stages of the relationship, provide constructive feedback to your virtual assistant on a regular basis. This allows them to fine-tune their workflow and make improvements. They won’t require feedback as frequently once the working relationship is established, but constructive feedback is always beneficial.
Virtual assistants can help you create more by delegating less. Here are five ways they can help:
Don’t let your business suffer due to an overload of work. It’s time to outsource your routine tasks so you can focus on the important work that needs to get done. By outsourcing certain tasks, you will be able to reduce the mental burden of staying organized, maintaining relationships with suppliers and vendors, and more.